GDPR relates to personal data (information relating to an identifiable individual).
Whenever personal data is processed, collected, recorded, stored or disposed of, it must be done within the terms of the Data Protection Act (DPA). The DPA and other information rights laws set out your rights regarding your personal information, how organisations should carry out direct marketing and how you can access information from public authorities. As an individual, you have rights to access your data, to see who is using it, to correct it, and in some circumstance remove it. If you're interested in knowing more about it, please visit www.ico.org.uk .
This privacy statement is to inform you how Hairways (Hair & Beauty) Ltd uses and protects any information that you supply when you create an account / trade in store, over the phone or via email with any of our stores. Hairways (Hair & Beauty) Ltd is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, you can be assured that it will only be used in accordance with the GDPR.
What Personal Data Will Be Processed?
When you shop/order with Hairways, personal information such as ..
- Home / Salon Address
- Invoice/Delivery Addresses
- Email Address,
- Phone Number(s)
- Fax Number
- Bank Details (Credit Application)
- Trade Reference (Credit Application)
- Company Reg No.
- Trade Description e.g : Hairdresser, Barber, Nail Tec…
This data enables us to process and fulfil any transactions requested.
Hairways (Hair & Beauty) Ltd takes the privacy of job applicants very seriously. We require this information during the process of assessing suitable candidates for the position in the company - this will only be disclosed to authorised nominated persons and kept on file for 6 months.
The personal information we hold includes:
- Telephone number(s),
- Email address
- Driving Licence
- Proof of your right to work in the UK (such as a copy of a passport and/or visa)
- Employment history, other relevant experience, achievements, skills and qualifications
- Pay and pension details, national insurance number, tax coding and details of the bank or building society account into which your salary is paid
- The reasons for any periods of absence (eg annual leave, maternity/paternity leave, sickness absence)
- Details of emergency contacts, next of kin
Information about your health and how it may affect your ability to carry out your duties.
We require this information during the process of your employment, which is also a legal requirement for HMRC. We also require this information to protect your natural rights and to provide such services as work force pensions.
Who Will Process Data?
Hairways (Hair & Beauty) Ltd takes the privacy of customers very seriously. We do not sell your personal information to anyone. We may share this information with third party service providers employed by us to perform functions on our behalf, such as courier companies delivering orders. We don't share, distribute or lease your personal information with any third parties unless: you have an unpaid debt which is in default of our terms and conditions. We perform credit checks for an application for credit, which provide services to us under contract ,or disclosure is permitted by, or required by, law.
Why Are We Processing Data?
We require this information to provide you with a service. This data will be held for the purpose of opening a trade card or credit account. These will hold a sales history on all transactions, returns, special orders, customer queries, lost items. This information used when stock orders are picked, packed and dispatched by our orders team. Landline and mobile numbers are used for orders, which helps us (and courier companies working on our behalf) to contact you if there’s a problem with your order.
When Will Data Be Processed?
On opening a trade card which holds a sales history on all transactions, special orders are requested by you, end of year accounts or copy documents are requested, when stock orders are picked, packed and dispatched by our orders team,.
Your privacy is very important to Hairways (Hair & Beauty) Ltd, personal data is stored on secure servers. We take all necessary measures to ensure your personal information is properly protected and secured. In order to prevent unauthorised access or disclosure, we have put in place appropriate procedures to safeguard and secure the information we have collected.
Right To Access Your Data
You may request details of personal information that we hold about you under the GDPR Data Protection Act 2018. If you would like a copy of the information held on you, if you believe that any information we are holding on you is incorrect or incomplete or want to have your data erased in certain circumstances please write to: Hairways Hair & Beauty Ltd 24-25 Yardley Business Park, Luckyn Lane, Basildon, Essex, SS14 3GL or email firstname.lastname@example.org
Hairways may change this policy by updating this page. You should check this page from time to time to ensure you are happy with the changes.
This policy is effective from 25th May 2018.
Copyright Hairways Hair and Beauty Ltd